Request for Proposal | 2024/2025 Meal Vendor
Request for Proposal for Food Service Vendor
Pathways to College K8 (PTC) is a Charter School, authorized by the Hesperia Unified School District. PTC currently serves approximately 400 students, in grades TK through 8th. PTC's new school site is currently under construction and anticipated to open in January 2025. Upon transition to the new campus, PTC's enrollment will expand to approximately 475 students. PTC invites written proposals from qualified companies for vended meals for our Nutrition Services Program, both the current site and future site. Service includes the school breakfast, lunch, supper, and if approved, summer program.
Pathways to College K8 Background
Pathways to College K8, formed in March 2006 as a Kindergarten through 4th Grade school and feeder school to Crosswalk High School, was founded to create a safe and secure educational environment with comprehensive programs to guarantee intellectual, moral, social, emotional, and physical development for students of varying abilities. In June 2009, the school was reorganized to become a Kindergarten through 8th Grade school under Crosswalk: Hesperia Experiential Learning Pathways, a 501(c)3 nonprofit corporation.
Currently, we are seeking proposals to service PTC. The services specified in the Request for Proposal (RFP) will be provided at Pathways to College K8, 9144 3rd Ave, Hesperia, CA 92345. In January 2025, we plan to transition to our new site building located at 10127 3rd Ave, Hesperia, CA 92345.
Schedule of Events
Pathways K8 will make every effort to adhere to the schedule. However, Pathways K8 reserves the right to amend the schedule, as it deems necessary, and will post a notice of said amendment at: www.pathwaysk8.com/RFP_2024-25_Meal Vendors
The Schedule of Events is as follows:
| Release of RFP | April 29, 2024 |
| First Public Notice | May 5, 2024 |
| Second Public Notice | May 12, 2024 |
| Recommended Tour | May 13, 2024 | 2:00 PM |
| Deadline for Submission of Respondent Questions | May 15, 2024 | 4:00 PM |
| SFA Provides Answers | May 17, 2024 |
| Deadline for Submission of Sealed Proposal | May 20, 2024 | 4:00 PM |
| Proposals Evaluated | May 21, 2024 - May 24, 2024 |
| Board Meeting - Proposal Approval | June 18, 2024 |
| Anticipated Contract Award Date | June 19, 2024 |
Request for Proposal
Please find the request for proposal here:
Point of Contact
For any questions about this RFP or the school, please contact:
Jessica Jimenez
Manager, Business & Operations
(760)949-8002
Questions and Answers
Here are some questions we have received and answers.
Are we able to provide a proposal even though we did not make it to the tour?
Yes, the tour was recommended, but not required. You may still submit an RFP.
Yes, the tour was recommended, but not required. You may still submit an RFP.
What kitchen and cold storage equipment do you currently have on-site? Warmers, retherm, coolers, freezers, and other related equipment.
We currently have the following kitchen equipment:
Equipment Dimensions (H x W x D) Manufacturer Description
Refrigerator H82in.xW26in.xD34in. Continental Cooler-1- RE 1 Door Reach-In
Oven H74in.xW24.5in.xD35.5in CresCor Oven-RO151041-CresCor
Oven H74in.xW24.5in.xD35.5in CresCor Oven-RO-151-F-1332DE
Warmer H72.5in.xW27.5in.D33in. Metro Warmer-C-5
Freezer H8ft.6in.xW8ft.1/4in.xD8ft.3/16in. Norlake Freezer-KLF88-CR-R Indoor Ceiling Mnt
Refrigerator H78in.xW54in.xD29-3/4in. TRUE Refrigerator 2-door
Refrigerator H79in.xW78in.xD29-3/4in. TRUE Refrigerator 3-door
We currently have the following kitchen equipment:
Equipment Dimensions (H x W x D) Manufacturer Description
Refrigerator H82in.xW26in.xD34in. Continental Cooler-1- RE 1 Door Reach-In
Oven H74in.xW24.5in.xD35.5in CresCor Oven-RO151041-CresCor
Oven H74in.xW24.5in.xD35.5in CresCor Oven-RO-151-F-1332DE
Warmer H72.5in.xW27.5in.D33in. Metro Warmer-C-5
Freezer H8ft.6in.xW8ft.1/4in.xD8ft.3/16in. Norlake Freezer-KLF88-CR-R Indoor Ceiling Mnt
Refrigerator H78in.xW54in.xD29-3/4in. TRUE Refrigerator 2-door
Refrigerator H79in.xW78in.xD29-3/4in. TRUE Refrigerator 3-door
What kitchen and cold storage equipment will you have in the new facility?
We will be taking all existing equipment to the new facility. We will continue a heat-and-serve model until we upgrade our kitchen so we may serve cook-from-scratch meals.
We will be taking all existing equipment to the new facility. We will continue a heat-and-serve model until we upgrade our kitchen so we may serve cook-from-scratch meals.
Do you currently have staff to heat meals on-site and will you be able to heat on-site in the upcoming school year?
Yes, we currently have Nutrition Services Staff to meet the needs of our nutrition services here and will be at the new site.
Yes, we currently have Nutrition Services Staff to meet the needs of our nutrition services here and will be at the new site.
Do you need a paper copy of the proposal as well as an electronic (email) copy?
I can accept an electronic copy or a paper, whichever is most convenient for you.
I can accept an electronic copy or a paper, whichever is most convenient for you.
Are there vending machines on your site? If so, who owns them?
No, we don't currently have vending machines on site.
Do you plan to utilize your remaining K.I.T. funds?
Our KIT funds expense deadline was June 30, 2023.
How many deliveries does your current vendor make per week?
The vendor delivers daily for the next day's service.
How many cold meals vs hot meals are delivered to each site on average?
The breakfast and supper are cold meals, the lunches are hot meals. But we would like to see other options.
What is the highest priority?
Variety and compliance.
How popular are the vegetarian options amongst students?
We have not really dabbled into this area before, but I am sure there is some interest.
Would you consider a salad bar for your students?
I don't believe our current setup would allow for this. Possibly at the new school site, we will have more space.
Would you be open to receiving family-style meals?
No.